Cost of AML KYC processing: Changing the paradigm 

Costs of processing AML KYC are spiralling out of control, and a straightforward digitalisation of existing operations is no longer sufficient to tame these costs. A change of paradigm is now required. That is our belief at Reseo.

In today’s world, it is hard to keep abreast with the changing technology landscape in the investment management industry, let alone the regulation that aims to ensure that technology is not having negative impacts on the investor.

AI is portrayed as the holy grail and at the forefront of every technological development, whereas the EU is issuing a myriad of regulations to ensure the technology is used ethically, which benefits the interest of the consumer and takes into account the privacy of data of individuals.

Some of the regulations already in force or are coming into force in this area are the AI Act (Nov-‘26), Cyber Resilience Act (Dec ‘27), Financial Data Access Regulation (FIDA, Jul ‘25), European Data Act (Sept ’25) and the recently enforce DORA (Jan ’25).

It all can give a feeling that whenever a new technology is being deployed to either improve products, increase client services or save costs, additional costs are incurred to comply with new or changed regulations.

AML KYC cost

The above is definitely applicable to complying with AML KYC regulations. The investment management industry being used for Money Laundering / Terrorist Financing (MLTF) is getting even more sophisticated and could undermine the trust, which is paramount, in the industry. The projected total cost of financial crime across financial institutions worldwide is $274.1 billion, which is an increase of $60 billion in only two years. On top of that fines reached a whopping peak of $12 billion In 2021[1].

Against this sophistication of MLTF stands the still “paper” based process of gathering data to combat MLTF combined with recording the assessment through workflow driven files and data depositories, making for a high risk and costly compliance with regulation.

Digitalisation has been focussing on existing workflows and has not necessarily addressed the inherent inefficiencies of those workflows, whereas the General Data Protection Regulation (“GDPR”) are a further spoke in the wheel. This limits the exchange of data, causing the industry to continue to duplicate data exchange, verification and approval.

A rethink is due

We are all used to travelling the globe and handing over our passports at the border (sometimes with a visa obtained through the internet) to get access to the country we want to visit. Access to multiple countries with only one border check is possible through agreements like Schengen. Yes, participation and collaboration of all stakeholders is paramount and necessary and proven possible.

If the EU can achieve this why would the investment management industry not be able to get this done as well ie create something similar for getting easy access to financial services and investing.

Automating or digitalising is already an inefficient process, and workflows do not sufficiently address the spiralling costs, the fast changing environment and the increasing risk posed by sophisticated MLTF. A rethink is due.

At Reseo we think this is possible and to that end, we have created the e-ID, a go anywhere digital corporate passport. No endless requesting and sending around the documents and data that need to be verified, they are all captured and kept up to date in one corporate e-ID, verified by the e-ID Owner, confirmed by Reseo and approved by the e-ID User.

Taking out duplication, using state of the art AI, creating transparency for all participants, making compliance perpetual, reducing materially the cost and keeping or even heightening the trust in the industry and all its stakeholders.

A worthwhile cause to change the paradigm.

 

 

[1] LexisNexis: True cost of financial crime compliance global study, 2023

Yalta is not a fatality in AML/KYC processing

There have been several moments in financial history where key decisions were made by dominant players, leaving smaller or less powerful participants feeling sidelined, similar to how smaller European nations felt after the Yalta conferences held at the end of World War II.

Bretton Woods in 1944, or more recently the Greek bailout in 2010 are other examples that come to mind. At Bretton Woods, the U.S. and the U.K. dominated discussions about the post-war financial system, leading to the creation of the IMF and the World Bank, as well as the establishment of the U.S. dollar as the world’s reserve currency.

Smaller countries had limited influence in shaping the system, and many felt they were expected to accept the rules set by the major powers. In the Greek bailout, Greece and other indebted southern European countries (Portugal, Spain, Italy) found themselves subjected to strict austerity measures imposed by the “Troika”—the European Commission, the European Central Bank, and the IMF. While these policies were presented as necessary financial discipline, many Greeks felt that they had little say in the negotiations. Germany, in particular, was dictating terms that prioritised financial stability over social and economic hardship.

At Reseo, we sometimes wonder whether the same feeling of powerlessness is present in many financial services institutions that handle AML/KYC verification processes. This feeling prevents them from fully digitalising these processes, and improving efficiency, risk mitigation and the experience of client service. We think that this sentiment, which we would call the Yalta-syndrome, is not a fatality because we have seen many innovative solutions brought to the industry to help automate and digitalise parts of the AML/KYC processes.

Reseo, operating as a go-anywhere digital corporate e-ID, is one of these solutions, next to various onboarding solutions adopted by many institutions. Equally, workflow management tools are utilised in the industry and AI and machine learning are plentiful. So, what is missing, causing many financial services companies to feel left behind?

In our view, the missing part is the ability to look at all these solutions in a holistic way, by implementing them in a collaborative and connected fashion rather than as individual solutions that are operating independently. Is this due to a tradition and culture of competitiveness, or a fixation on their own efficiency with losing sight of the bigger picture of the efficiency of the market and client services as a whole? Maybe, but seeing that the AML/KYC processing is still painfully inefficient and costly, there are reasons to believe that this paradigm no longer works. So, what then?

As an industry, we probably have to move from a position where we expect an omnipotent solution to address all issues attached to processing (for example procurement of AML KYC documents and data; verification and maintenance; risk assessment and reporting; and so forth, notwithstanding the quality of client service), to the recognition that bringing several solutions to work together can be addressing the processing inefficiency for all. We believe that the benefits of doing so far outweigh the cost of inertia.

For example, when we launched Reseo, we first designed our technology solution with a focus on fund investors and administrators alike, vastly improving their onboarding experience and efficiency. We then developed with Multifonds an API model that creates the possibility to interoperate with other technology solutions. As a next step, we have enhanced our model by collaborating with business processing providers aiming to further reduce duplication in the market. Is our approach unique? Maybe not, but it serves as an example of the change paradigm that the industry requires.

As we progress on our journey, we are certain that we will cross paths with other like-minded industry players, who are equally motivated to pull minds and resources together to get things done. Because the Yalta-syndrome is not a fatality.

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